Inventory

Inventory systems

Under FIFO the oldest units are sold first. Closing inventory is what remains, at the newest cost.

CAPS

Grade 12 · Accounting · Inventory

Accounting is a system: document, journal, ledger, then the statement.

  • The papers

    Grade 12 Paper 1 is company financial statements, cash flow, and analysis with audit and ethics. Paper 2 is reconciliations, VAT, inventory and manufacturing or fixed assets as the paper sets them.

  • The logic

    Assets equal owner’s equity plus liabilities. Every entry needs a source. VAT on sales is output VAT. VAT on qualifying purchases is input VAT. Profit is not the same as cash.

  • The relation

    FIFO: oldest cost is issued first. Closing inventory is valued at the latest purchase price

  • How a marker reads it

    Do not average the two prices unless the question asks for weighted average.

Each paper is 150 marks. A foreign total that does not balance is wrong even if the individual entries look neat. Show the note or the calculation the face of the statement came from.

DrCrassetequity

Worked example

A bottle store has 12 units at R10, then buys 10 units at R12. It sells 16 units. Using FIFO, calculate cost of sales and closing inventory.

Before any working — hunt first

Given

Numbers and units already in the sentence: 12 units · R10 · 10 units · R12 · 16 units. Copy each one into a column. A name without a number is not given.

Missing

After you copy the given, the letter that still has no number is missing. The paper is pointing at: cost of sales and closing inventory. Circle that word — that is the missing variable.

Find

We are required to find: cost of sales and closing inventory. Write that as a symbol on the left, with a question mark, before you touch a formula.

Calculate

Write FIFO: oldest cost is issued first with empty letters. Cross out every letter that already has a number. Calculate the letter that is still standing — that gives cost of sales and closing inventory.

Simplified approach

Under FIFO the oldest units are sold first. Closing inventory is what remains, at the newest cost.

Culture note

A bottle store in Gqeberha, selling crates bought at two prices.

Formulas

FIFO: oldest cost is issued first

Closing inventory is valued at the latest purchase price

Step 1 / 6

Oldest first

The first 12 units sold cost R10 each.

Why this step: We only do one job per line so a marker can follow the marks — and so you can find a slip without starting over.

4. Step-by-step working

  1. 01

    Then the new stock

    The other 4 units cost R12 each. Cost of sales = R168.

  2. 02

    Step F — Box the answer with its unit

    Cost of sales = 12 × R10 + 4 × R12 = R168. Closing inventory = 6 × R12 = R72.

More worked examples

Board walkthroughs on this topic. Open one, copy the working, then try the next.

Example 1 / 20

Opening stock: 100 units at R50. Purchases: 200 units at R55, then 150 units at R60. 120 units are on hand at year end. Use FIFO to calculate closing stock and cost of sales.

4. Step-by-step working

  1. 01

    Calculate

    Total cost of goods available = 5 000 + 11 000 + 9 000 = R25 000 (450 units).

    5 000+11 000+9 000=25 000
  2. 02

    Multiply

    Closing stock = the last 120 units bought = 120 × R60 = R7 200.

    120×60=7 200
  3. 03

    Subtract

    Cost of sales = 25 000 − 7 200 = R17 800.

    25 000−7 200=17 800

How we got there

Read this like a teacher at the board. We go slowly, name every number, and say why we take each step.

Explain in another language · 11

1. What is the question asking?

Read the question twice. Circle the unknown. Underline every number and unit. The paper is asking: Opening stock: 100 units at R50. Purchases: 200 units at R55, then 150 units at R60. 120 units are on hand at year end. Use FIFO to calculate closing stock and cost of sales.

Before any working — hunt first

Given

Numbers and units already in the sentence: 100 units · R50 · 200 units · R55 · 150 units · R60 · 120 units. Copy each one into a column. A name without a number is not given.

Missing

After you copy the given, the letter that still has no number is missing. The paper is pointing at: closing stock and cost of sales. Circle that word — that is the missing variable.

Find

We are required to find: closing stock and cost of sales. Write that as a symbol on the left, with a question mark, before you touch a formula.

Calculate

Write 5 000 + 11 000 + 9 000 = 25 000 with empty letters. Cross out every letter that already has a number. Calculate the letter that is still standing — that gives closing stock and cost of sales.

In other words — as if you have never seen this before

If you have never seen this before: FIFO: the oldest stock is sold first, so the units left over are the most recent ones. We will name a method in words, write the formula with no numbers, then substitute one line at a time.

2. What do we already know?

100 × R50, 200 × R55, 150 × R60. Closing 120 units.

3. Which method — and why this one?

FIFO: the oldest stock is sold first, so the units left over are the most recent ones.

4. Step-by-step working

  1. 01 / 06

    Calculate

    Total cost of goods available = 5 000 + 11 000 + 9 000 = R25 000 (450 units).

    5 000+11 000+9 000=25 000

    Why this step: We only do one job per line so a marker can follow the marks — and so you can find a slip without starting over.

  2. 02 / 06

    Multiply

    Closing stock = the last 120 units bought = 120 × R60 = R7 200.

    120×60=7 200

    Why this step: We only do one job per line so a marker can follow the marks — and so you can find a slip without starting over.

  3. 03 / 06

    Subtract

    Cost of sales = 25 000 − 7 200 = R17 800.

    25 000−7 200=17 800

    Why this step: We only do one job per line so a marker can follow the marks — and so you can find a slip without starting over.

  4. 04 / 06

    Step G — Sense-check the size

    Ask: is this the kind of number a Grade 10–12 paper would want? A speed of 3 000 ms for a learner walking, or a probability bigger than 1, means a unit or algebra slip. Estimate first: round the numbers and do the sum in your head.

    Why this step: Markers write ‘unrealistic’ in the margin when the method is right but the size is wild. A 10-second head check often finds a missing 10² or a unit that never changed.

  5. 05 / 06

    Step F — Box the answer with its unit

    Closing stock R7 200; cost of sales R17 800.

    Why this step: A number without a unit is half a mark on a Physics paper, and a marker can miss a Maths answer that is buried in working.

  6. 06 / 06

    Step H — What the marker is looking for

    On an NSC memo you usually earn: (1) a method mark for naming the right formula or idea in words, (2) an accuracy mark for substituting the given numbers with units, (3) an accuracy mark for the boxed answer with its unit. Write those three lines even if you are unsure of the arithmetic — blank pages score zero.

    Why this step: First-timers chase the final number and leave the method blank. The memo still pays out for the idea and the substitution even when the last line is wrong.

5. The answer

Closing stock R7 200; cost of sales R17 800.

Copy onto your answer sheet — in this order

Formula: 5 000+11 000+9 000=25 000

Answer: Closing stock R7 200; cost of sales R17 800.

6. Check it like a marker

Check: 330 units sold=100×50+200×55+30×60=5 000+11 000+1 800=R17 800.

7. A trap first-timers fall into

First-timers often grab the first formula they remember, mix units (cm with m, minutes with seconds), or drop a minus sign. Write the formula in words first: “this equals that, because…”

Ntsako · fx-991ZA PLUS. Tap to calculate.